AMS Application
Section 1: Overview
Section 2: Manifest List
Section 3: Transfers
Section 4: Arrivals
Section 5: Search
Section 6: Edit
Edit a Manifest After it has been Accepted by US Customs
Edit a Manifest After it has been Accepted by US Customs – Vessel, Voyage, Port
Section 7: Delete
Delete a Manifest After it has been Accepted by US Customs – Completely Remove All Data
Section 8: Add
Add Manifest by Utilizing a Template
Add Regular Bill Manifest Without a Template
Add Master In Bond Manifest Without a Template
Add Cargo Remaining on Vessel Manifest Without Template
Section 9: Send to Customs
Section 10: Reports
Section 1: Overview
Step 1
Type the User Name
and Password assigned by the Administrator.
Click Logon.
Step 1
Click the AMS button
on the header toolbar.
Step 2
The AMS Home Page
displays a Manifest List summary. The
Manifests are listed by the Last Changed Status Date, with the most recent
listed first.
You may also click on
the buttons for Manifest List, Transfers, Arrivals, Add or Search for
additional functionality.
|
Air/Ocean |
Signifies what mode this
manifest is being filed for. Ocean s
the only mode required by the most recent CSI initiative. |
|
Manifest Number |
The manifest is the key to
the Web AMS system and consists of a three part key. Let’s examine Manifest #
STDA02121100062 Part 1: STDA – SCAC code
for this manifest Part 2: 021211 – Year 2002,
Month December, Day 11th Part 3: Consecutive number
starting with 00001-99999 (Note: 99,999 manifest numbers can be created each
day per SCAC code and remain unique. |
|
Red & Black Adobe Icon |
Will produce an Adobe
Manifest |
|
House Bill |
The Export Forwarder’s
House Bill number for this shipment.
A House Bill/manifest may have many containers attached to it. |
|
Vessel Name |
Shows the Vessel for this
Manifest |
|
Consignee |
Shows the Consignee for
this Manifest |
|
Shipper |
Shows the Shipper for this
Manifest |
|
Forwarder |
Shows the Forwarder for
this Manifest |
|
Status |
Shows the current status of
the Manifest |
|
|
|
NEW |
Manifest is under
construction |
|
|
QUEUED FOR SEND |
Queued to be sent to
customs |
|
|
ERRORED |
A problem has occurred, the
record has not been sent to customs |
|
|
SENT |
Manifest has been sent to
customs |
|
|
READY TO SEND |
Manifest has been sent to
the IF by the EF to review before sending to customs |
|
|
DELETED / READY TO SEND |
Manifest has been requested
to be deleted by the EF and sent to IF for approval |
|
|
AMENDED / READY TO SEND |
Manifest has been edited by
the EF and sent to IF for approval |
|
|
ACCEPTED |
Customs has approved the
Manifest |
|
|
REJECTED |
Manifest has been rejected
by US Customs and needs to be edited and re-sent |
|
|
DELETED |
Manifest has been deleted |
|
|
DELETED / ERRORED |
Attempted to delete, yet
has an error |
|
|
DELETED / SENT |
Manifest has been deleted
and the update has been sent to customs |
|
|
DELETED / NOT SENT |
Manifest has been deleted,
yet has not been sent to customs |
|
|
DELETED / REJECTED |
Manifest has been deleted
and has been rejected by customs |
|
|
AMENDED / QUEUED FOR SEND |
Has been edited and queued
to send to customers |
|
|
AMENDED / ERRORED |
Has been edited, problem
occurred, not sent to customs |
|
|
AMENDED / SENT |
Has been edited and sent to
customs |
|
|
AMENDED / NOT SENT |
Has been edited but not yet
sent to customs |
|
|
AMENDED / REJECTED |
Has been edited but not
accepted by customs |
|
Last Changed Status Date |
Shows the date and time
when the record was last modified |
|
|
Last Changed User |
Shows the User Name of the
last party to modify this transaction |
|
The Manifest List is an Adobe PDF report which may be utilized from the main AMS screen or from a search screen.
When you click on this button a new window will pop up displaying the information on the screen in PDF format.
Screen shots showing the window and PDF pop-up report
To utilize a PDF report for search results, follow the instructions
to search and then click on the Manifest List button. The PDF pop-up report displays only the results from your search.
i.e. if you search for vessels that begin with ‘a’ the following will be
displayed.
Section 3: Transfers
Transfers are used when a container is moved from the loading port to another facility. The container will clear US Customs at the second facility. The trucker and facility must be authorized by US Customs to transport/clear Inbond transactions. When the vessel arrives, follow the steps below to implement a transfer.
Note: A permit to transfer covers all house bills within the container. You will receive a message for each house bill.
Step 1
Click on AMS
Step 2
Click on Transfers
Step 3
Click New
Step 4
Enter the
SCAC/Container Number, FIRMS Code and IRS Number. Click Save. As soon as
you click save, the permit to transfer will be transmitted to US Customs.
Step 5
Permits to Transfer
and the current status will be displayed.
Section 4: Arrivals
The Vessel arrival is used to indicate the date the vessel arrived at the 1st US port.
Step 1
Click AMS button.
Step 2
Click the Arrivals
button.
Step 3
Select the Vessel
button.
Step 4
Click the Vessel Name
hyperlink to arrive a vessel. Vessels
that have already been set as arrived do not have a hyperlink.
Step 5
Enter the Arrival
Date (arrival date must be a future date) in the format of month/day/year
2/5/03). Click Save.
The Container arrival date is used to indicate the date of arrival at the final destination for an In Bond shipment.
Step 1
Click AMS button.
Step 2
Click the Arrivals
button.
Step 3
Click the Container
button.
Step 4
Click the Container
Number hyperlink. Containers that have
already been set as arrived do not have a hyperlink.
Step 5
Enter the Arrival
Date (arrival date must be a future date) in the format of month/day/year
2/5/03). Click Save.
The Bill of Lading arrival date is used to indicate the date of arrival at the final destination for an In Bond shipment.
Step 1
Click AMS button.
Step 2
Click the Arrivals
button.
Step 3
Click the Bill of
Lading button.
Step 4
Click the Bill of
Lading hyperlink. Bills of Ladings that
have already been set as arrived do not have a hyperlink.
Step 5
Enter the Arrival
Date (arrival date must be a future date) in the format of month/day/year
2/5/03). Click Save.
The In Bond (IT) arrival date is used to indicate the date of arrival at the final destination for an In Bond shipment.
Step 1
Click AMS button.
Step 2
Click the Arrivals
button.
Step 3
Click In Bond (IT)
Step 4
Click the InBond
Number hyperlink. InBonds that have
already been set as arrived do not have a hyperlink.
Step 5
Enter the Arrival
Date (arrival date must be a future date) in the format of month/day/year
2/5/03). Click Save.
Step 1
Click the AMS button
on the header toolbar.
Step 2
Click on Search
button. There are numerous ways to
search for a Manifest. For each search
you must make a selection in each of the following columns:
|
Shipment Type
|
Status |
Criteria |
Data Search |
|
All Ocean Air *Currently AMS is only
utilizing Ocean. For this search you
may select All or Ocean |
All New Released Errored Sent Accepted Rejected |
Manifest # House Bill Container # Vessel Name Voyage # Shipper Code Shipper Name Consignee Code Consignee Name Notify Party Code Notify Party Name |
All Containing Starting With Exact |
After you have selected from each of the columns, click Search.
Section
6: Edit
Step 1
Click the AMS button
on the header toolbar.
Step 2
To find an existing
Manifest, scroll through the AMS home screen or utilize the Search feature.
To utilize the search
feature, click on the Search button.
Step 3
There are numerous
ways to search for a Manifest. For each
search you must make a selection in each of the following columns:
|
Shipment Type
|
Status |
Criteria |
Data Search |
|
All Ocean Air *Currently AMS is only
utilizing Ocean. For this search you
may select All or Ocean |
All New Released Errored Sent Accepted Rejected |
Manifest # House Bill Container # Vessel Name Voyage # Shipper Code Shipper Name Consignee Code Consignee Name Notify Party Code Notify Party Name |
All Containing Starting With Exact |
After you have selected from each of the columns, click Search.
Step 4
Click on the Edit
button to the right of the party name you want to edit.
Step 5
Make changes to the
party.
You may Pull, Search or Enter the code for each party involved in the Manifest.
Enter – Manually enter the parties and click Save
Pull – Enter the exact code and select Pull (this will import the contact information)
Search – Select parties by using the Search button
|
Enter Parties |
|
|
|
You may manually enter parties into an individual Manifest. This information is only for this particular Manifest and will not being added to the company table. To avoid re-keying, Sectra, LLC recommends first adding the company information in administration prior to using it on a Manifest. |
|
Pull |
|
|
|
If you know the exact company code you may enter the code and click Pull to populate the address and contact fields. This process will often be utilized as users memorize the company codes. |
|
Search |
|
|
|
If you do not know the company code, click on Search to search the database. This process allows you to easily find companies through a variety of search criteria including: Company Code, Company Name and Care of Name. |
Step 6
After searching for a
party you must click Save. This will
bring you to the next party screen. If
you do not know or there is no party for a particular type, click save and you
will progress to the next party.
Continue this process until all applicable parties have been
changed.
Step 7
After entering the
Import Forwarder, you must click Next to enter the Manifest details.
Step 1
Click the AMS button
on the header toolbar.
Step 2
To find an existing
Manifest, scroll through the AMS home screen or utilize the Search feature.
To utilize the search
feature, click on the Search button.
Step 3
There are numerous
ways to search for a Manifest. For each
search you must make a selection in each of the following columns:
|
Shipment Type
|
Status |
Criteria |
Data Search |
|
All Ocean Air *Currently AMS is only
utilizing Ocean. For this search you
may select All or Ocean |
All New Released Errored Sent Accepted Rejected |
Manifest # House Bill Container # Vessel Name Voyage # Shipper Code Shipper Name Consignee Code Consignee Name Notify Party Code Notify Party Name |
All Containing Starting With Exact |
After you have selected from each of the columns, click Search.
Step 4
Click on the Edit
button between the Send and Delete buttons.
Step 5
Make changes, click
Save.
Step 1
Click the AMS button
on the header toolbar.
Step 2
To find an existing
Manifest, scroll through the AMS home screen or utilize the Search feature.
To utilize the search
feature, click on the Search button.
Step 3
There are numerous
ways to search for a Manifest. For each
search you must make a selection in each of the following columns:
|
Shipment Type
|
Status |
Criteria |
Data Search |
|
All Ocean Air *Currently AMS is only utilizing
Ocean. For this search you may select
All or Ocean |
All New Released Errored Sent Accepted Rejected |
Manifest # House Bill Container # Vessel Name Voyage # Shipper Code Shipper Name Consignee Code Consignee Name Notify Party Code Notify Party Name |
All Containing Starting With Exact |
After you have selected from each of the columns, click Search.
Step 4
Click on the
Containers button between the Delete and Back buttons.
Step 5
Click on a Container
Number
Step 6
Click Edit